ROLES, RESPONSIBILITIES, AND CONTACTS
Partner Roles and Responsibilities
Partners in the program development and approval process are:
- Community Colleges, the Office of Community Colleges and Workforce Development (CCWD)
- Oregon Higher Education Coordinating Commission (HECC)
Colleges partners are:
- Points of Contact (POC)
- Program staff
CCWD Point of Contact Roles and Responsibilities
- Assist in answering questions from the College Point of Contact (POC) regarding process, issues, and forms;
- Problem solve regarding unique process issues; and
- Facilitate communication between the college staff and CCWD
CCWD POC Contact
CCWD Deputy Director
Webforms Specialist |
CCWD Education Specialist Roles and Responsibilities (for Content Technical Assistance)
Facilitate the program approval process based on state laws and rules and the Higher Education Coordinating Commission (HECC) requirements;
- Help clarify program purpose and outcomes and provide program content/design expertise as requested;
- Advise college program staff of new initiatives, opportunities, potential resources, partners, etc.;
- Review the application and respond to the college program contact and the College POC with recommendations or changes to meet the Higher Education Coordinating Commission Standards;
- Advocate for approval, as appropriate, with the CCWD Director and Higher Education Coordinating Commission.
Community College POC Roles and Responsibilities
- A community college CTE program approval point of contact (POC) is identified by each institution; their roles are:
- Help college staff locate and understand information related to the processes and forms needed to complete the new program approval process;
- Help staff identify who at the college may need to know that a new program is being developed, and who may be able to assist you; and
- Investigate solutions to unique problems with the CCWD Point of Contact.
Community College Program Staff Roles and Responsibilities
- Request information on college and state procedures, forms and timelines (through the College POC).
- Identify the need for the program using a variety of labor market information, professional organization information, and advisory committee input, before starting any processes.
- Ask the CCWD Specialist about any statewide projects or activities that relate to or support the program and the development processes, e.g., Pathways to Advancement, Oregon Skill Sets.
- Research, review and evaluate existing program information:
- Oregon approved programs, community colleges and private career colleges;
- Similar programs from other states;
- Similar or different Oregon programs; and
- Statewide program options.
- Design the program.
- Establish a proposed implementation date; review deadlines for the application.
- Document the development of the program as it evolves.
- Ensure the program:
- Remains learner outcome focused,
- Meets Northwest Commission on Colleges and Universities (NWCCU)accreditation standards,
- Meets state and federal laws, and
- Meets the Higher Education Coordinating Commission (HECC) approval standards for CTE programs.
- Submit the completed application through the Oregon Community College Program Submission System at Webforms
- Submission questions can be directed to Kasena Dailey at Kasena.dailey@HECC.Oregon.Gov
Local Community College Responsibilities for Program Approval
- Assure processes and program design meets state program approval standards; criteria are implemented and maintained.
- Approval of certificate of completion, associate degree and associate degree options; proper use of awards language and criteria utilized as outlined in the OARs.
- Achievement of state-approval standards for all programs offered.
- Ensure state approved program submission procedures and catalogue advertising guidelines are followed
- Issue certificates of completion and associate degrees.
- Assignment of clear and appropriate titles and codes to degrees or certificate of completions.
- Ensure that only approved programs are advertised in the community college catalog.
- Ensure that suggested prerequisites for degrees and certificates are clearly stated in the community college catalog.