ROLES, RESPONSIBILITIES, AND CONTACTS

Partner ​Roles and ​Responsibilities

Partners in the program development and approval process are:
  • Community Colleges, the Office of Community Colleges and Workforce Development (CCWD)
  • Oregon Higher Education Coordinating Commission (HECC)
Colleges partners are:
  • Points of Contact (POC)
  • Program staff

CCWD Point of ​Contact ​Roles and Responsibilities

  1. Assist in answering questions from the College Point of Contact (POC) regarding process, issues, and forms;
  2. Problem solve regarding unique process issues; and
  3. Facilitate communication between the college staff and CCWD

CCWD POC Contact


Title


Name


Telephone Number


E-mail address


CCWD Deputy Director


                       

Donna Lewelling


                       

503-947-2428


                       

donna.j.lewelling@HECC.Oregon.gov


Webforms Specialist


Kasena Dailey



503-947-5608



kasena.dailey@HECC.Oregon.gov


CCWD ​Education ​Specialist ​Roles and ​Responsibilities (for ​Content ​Technical Assistance)

Facilitate the program approval process based on state laws and rules and the Higher Education Coordinating Commission (HECC) requirements;
  1. Help clarify program purpose and outcomes and provide program content/design expertise as requested;
  2. Advise college program staff of new initiatives, opportunities, potential resources, partners, etc.;
  3. Review the application and respond to the college program contact and the College POC with recommendations or changes to meet the Higher Education Coordinating Commission Standards;
  4. Advocate for approval, as appropriate, with the CCWD Director and Higher Education Coordinating Commission.


CCWD Education Specialist & Career Learning Area Responsiblities


Career Learning Area


ODE Education Specialist


Telephone Number


E-mail Address


Agriculture, Food, and Natural Resource Systems


Evelyn Roth


(503) 947-2431


evelyn.m.roth@state.or.us


Arts, Information & Communications


Luis Juarez


(503) 947-2430


                        luis.juarez@state.or.us

Business & Management


Luis Juarez


(503) 947-2430


luis.juarez@state.or.us


Health Services


KC Andrew


(503) 947-5742


kc.andrew@state.or.us


Human Resources


Evelyn Roth


(503) 947-2431


evelyn.m.roth@state.or.us


Industrial & Engineering Systems


Luis Juarez


(503) 947- 2430


luis.juarez@state.or.us












           

Community ​College POC ​Roles and ​Responsibilities

  1. A community college CTE program approval point of contact (POC) is identified by each institution; their roles are:                
    • Help college staff locate and understand information related to the processes and forms needed to complete the new program approval process;
    • Help staff identify who at the college may need to know that a new program is being developed, and who may be able to assist you; and
    • Investigate solutions to unique problems with the CCWD ​Point of ​Contact.

Community ​College ​Program ​Staff ​Roles and ​Responsibilities

  1. Request information on college and state procedures, forms and timelines (through the College POC).
  2. Identify the need for the program using a variety of labor market information, professional organization information, and advisory committee input, before starting any processes.
  3. Ask the CCWD Specialist about any statewide projects or activities that relate to or support the program and the development processes, e.g., Pathways to Advancement, Oregon Skill Sets.
  4. Research, review and evaluate existing program information:
    • Oregon approved programs, community colleges and private career colleges;
    • Similar programs from other states;
    • Similar or different Oregon programs; and
    • Statewide program options.
  5. Design the program.
  6. Establish a proposed implementation date; review deadlines for the application.
  7. Document the development of the program as it evolves.
  8. Ensure the program:
    • Remains learner outcome focused,
    • Meets Northwest Commission on Colleges and Universities (NWCCU)accreditation standards,
    • Meets state and federal laws, and
    • Meets the Higher Education Coordinating Commission (HECC) approval standards for CTE programs.
  9. Submit the completed application through the Oregon Community College Program Submission System at Webforms
  10. Submission questions can be directed to Kasena Dailey at Kasena.dailey@HECC.Oregon.Gov

Local ​Community ​College ​Responsibilities for ​Program ​Approval

  1. Assure processes and program design meets state program approval standards; criteria are implemented and maintained.
  2. Approval of certificate of completion, associate degree and associate degree options; proper use of awards language and criteria utilized as outlined in the OARs.
  3. Achievement of state-approval standards for all programs offered.
  4. Ensure state approved program submission procedures and catalogue advertising guidelines are followed
  5. Issue certificates of completion and associate degrees.
  6. Assignment of clear and appropriate titles and codes to degrees or certificate of completions.
  7. Ensure that only approved programs are advertised in the community college catalog.
  8. Ensure that suggested prerequisites for degrees and certificates are clearly stated in the community college catalog.